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How to Best Convey Your Message
What is it?
There are many different ways to make a presentation, depending on the subject matter, the objectives of the presentation, the number of people in the audience, and many other factors.
Why use it?
It is important to choose the best way to present information for each situation so you will reach your audience effectively.
Who uses it?
The team members and the management.
When to use it?
When you are planning to make a presentation.
How to use it:
Select the presentation technique that will be most suitable for the content of the presentation and for the audience. Some of the major techniques are described below:
- A Speech or Lecture: typically used when the presenter addresses a large group, and little interaction is expected. Presenter conveys a large amount of information in a short period of time. Presenter may use overheads or a computer-generated presentation.
- A Workshop: this format is used to teach a group about a topic. There is often a portion in which the presenter presents information, and then a period of time during which participants ask questions, discuss the content, or take part in activities to learn more about the subject area. A workshop usually has no more than 50 participants.
- A Discussion: typically used with a smaller group, no more than 25 or 30 participants. Participants can sit in a circle to facilitate intimacy and a feeling of equality. The leader may present topics or questions for discussion, and the group members are encouraged to participate.
- A Group Activity: sometimes the best way to present information is to have the participants take part in an activity and try out a new skill or behavior. Group activities often involve role plays, voting on different topics or positions about a topic, or forming smaller groups that work on a project and then present what they learned to the larger group.
Here is some information on Managing Group Dynamics that you may find useful.
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