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Glossary For "S"

Safety Stock
The amount of stock (number of months' supply) below the minimum level which serves as a cushion or buffer against major fluctuations in contraceptive demands or unexpected shipment delays.

Selective Supervision
The procedure for supervising specific items on a less frequent and rotating basis, due to time constraints.

Service-Based Forecasts
Forecasts based on an analysis of the existing program's service statistics and the projected number of clients that a program expects to serve.

Session Plan
A statement or checklist for a supervisory session which outlines the items, skills, and statistics to be monitored during each supervisory session. This plan should also include program support activities, such as collecting reporting forms and replenishing supplies, and any post-session activities to be completed by the supervisor.

Shelf Life
The length of time a contraceptive can be stored without losing its efficacy.

Short Shipments
When suppliers send incomplete shipments of contraceptives.

Social Marketing
An approach that promotes, distributes, and sells contraceptives at a relatively low price through existing commercial outlets. Social marketing supports the communication of family planning messages by using such commercial outlets as radio, newspaper advertisements, and television to provide family planning information, education and communication.

Split Shipments
Usually requested by the recipient, when a large shipment is divided into smaller shipments and sent at regular intervals to accommodate the recipient's storage constraints.

Staff Development
The activities of an organization or supervisor, such as training, providing constructive feedback, job rotation, etc., which are designed to improve the skills, motivation, and qualifications of employees.

State-of-the-Art
The current level of refinement of a particular developing technology.

Stockout
A condition under which there are not enough contraceptives in stock to meet demand.

Strategic Planning
Long-range planning, covering a period of three to five years, that includes setting goals, strategies, and objectives for your program.

Strategies
The methods that the organization will use to deliver services and implement activities in order to achieve its goals.

Subsystem
A system within the larger system that separates functional divisions of an organization, such as commodities, training, or service delivery, etc.

Supervisory Schedule
A written plan of supervisory sessions showing the name of the employee involved and the date, time, and content of upcoming supervisory sessions. A supervisory schedule is used for planning purposes and for communicating to employees such upcoming supervisory activities.

Supervisory Session
A meeting with one or more staff members in order to review the work that has been accomplished and to make plans for future work and subsequent supervisory sessions.

Supervisory System
The methods and procedures used to monitor the volume and quality of work performed by subordinate staff, as well as to provide necessary support to staff. The system includes site visits, employee performance appraisals, individual and group staff meetings, reviewing reporting forms, etc.

Sustainability
The ability of a program to provide quality services to its clients and expand its scope of services and client base while decreasing its reliance on income generated from the program and through local funding sources.

SWOT Analysis
The process of analyzing an organization's or program's internal strengths and weaknesses, as well as the opportunities and threats that exist outside the organization or program.

System
A set of discrete and interdependent components designed to achieve specific goals.


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