Managing Your Finances

Introduction
Preparing A Budget
Projecting Revenues And Monitoring Cash Flow
Controlling And Managing Funds
Developing Standardized Financial Controls
Authorizing Purchases
Managing Small Amounts of Money and Service-Generated Income
Monitoring Finances: Comparing Results With Budget Projections
Determining And Comparing The Cost Of Services
Integrating Cost Information with Program Information
Performing Cost-Effectiveness Studies
Meeting Both Donor And Institutional Reporting Requirements
Understanding And Using Financial Reports For Decision-Making

Tools and Techniques

Factors to Take into Account during Budget Preparation
Tips for Budget Preparation
Cash Flow Projections Worksheet
Advantages and Disadvantages of Some Common Cost-Effective Indicators
Reports that Managers Can Develop and Use to Monitor Plans and Measure Performance Against Expectations

How To ...

Develop a cash flow projections worksheet
Set up and manage a petty cash imprest fund
Create a budget performance report
Develop a flexible chart of accounts

Country Examples

Example from Rwanda - Variable Costs Budget Worksheet
Example from Swaziland - Monitoring the Receipt of Fees in a Public System
Example from Liberia - Family Planning Association of Liberia Community-Based Distribution Project
Example from Bolivia - PROSALUD Cost Accounting and Cost-Effective Reporting
Example from Zimbabwe - Income Statement for the Year ended 30th June, 1989
Example from Liberia - Cumulative Statement of Contraceptive Revenues for Each Community

Vignette

Authorizing and Tracking Expenditures

Sample Forms

Petty Cash Voucher
Budget Performance Report

Checklists

Manager's Checklist to Ensure Good Financial Control
Managing Your Finances