Table of Contents
Glossary


Example from Liberia

Family Planning Association of Liberia Community-Based Distribution Project

Chart of Accounts

Code - Description

ASSETS
110 Cash on Hand
111 Bank Account --Tradevco
112 Petty Cash

RECEIVABLES
115 International Planned Parenthood Federation
116 Staff-debtors
117 Customers
118 Other Grants
119 Pathfinder Grant Control

INVENTORY
125 Contraceptives
126 Drug and Medical Supplies
127 Stationery and Supplies

FIXED ASSETS
135 Office equipment -- Typewriter
136-1 Furniture and Fixture -- Cabinet
136-2 Furniture and Fixture -- Chairs
136-3 Furniture and Fixture -- Desk
137-1 Clinic Equip. -- Exam Couch
137-2 Clinic Equip. -- Anglepoise Lamps
137-3 Clinic Equip. -- Blood Pressure Apparatus
137-4 Clinic Equip. -- Thermometer
137-5 Clinic Equip. -- Weighing Scales

LIABILITIES
150 Accounts Payable
151 IPPF/FPAL
152 Withholdings -- Income Tax
153 Withholdings -- National Reconstruction Tax
154 Withholdings -- Health Tax
155 Withholdings -- Development Tax

FEES AND HONORARIA
307 Accounting Technical Support Assistance
308 Evaluation Consultancy
309 Team Best Performance Prize Award
310 CBD Agent Best Performance Prize Award

GENERAL ADMINISTRATION
312 Postage, Telephone, Telex, Telegram
313 Accounting Books
314 Bank Charges
315 Stationery and Supplies
316 Claim, Port, Handling Charges

TRAVEL AND ASSOCIATED EXPENSES
318 Fuel and Travel -- Central Program Staff
319 Fuel and Travel -- Program Director
320 Fuel and Travel -- Program Coordinator
321 Fuel and Travel -- Team Leaders
322 Fuel and Travel -- Distributors

SUPPLIES AND EQUIPMENT
324-1 CBD -- Badges
324-2 CBD -- Bags
325 Expendable Clinic Supplies
326 Rain Boots and Coats

PURCHASED SERVICES
330 Printing Record Keeping Forms

EDUCATION AND TRAINING

SEMINAR -- CBD COMMITTEE MEMBERS
331 Lunch Allowance
332 Training Materials
333 Transportation Allowance

Code - Description

TRAINER'S WORKSHOP
334 Lunch Allowance
335 Training Materials

INCOME (REVENUE)
170 Pathfinder Grant
171 Contraceptive Sales
171-1 Greater Monrovia
171-2 New Kru Town
171-3 Gardenersville
171-4 Paynesville
171-5 West Point
171-6 Bassa
171-7 Slipyaw

OTHER INCOME
180 Registration Fees
182-2 Laboratory Fees
182-3 Clinical Fees
183 Membership Dues
184 Donations
185 Discount Received

EQUITY
190 Capital Investment (Grants)
191 Retained Earnings

EXPENSES
300 Program Officer's Salary
301 Accountant's Salary

BENEFITS
303-1 Program Officer's Contract Allowance
303-2 Accountant's Contract Allowance
304-1 Program Officer's Social Security
304-2 Accountant's Social Security
305-1 Program Officer's Medical Insurance
305-2 Accountant's Medical Insurance

CBD -- WORKERS AND TRAINERS
336 Lunch Allowance
337 Training Materials
337-1 Graduation Ceremonies (Refreshments)

TEAM LEADERS TRAINING
338 Lunch and Transportation Allowance
339 Training Materials

DISTRIBUTOR AND TRAINERS COURSE
340 Lunch and Transportation Allowance
341 Training Materials

DEVELOPMENT OF IEC MATERIALS
342-1 Printed Material, Brochures
343 Posters for Literate and Non-Literate Audience
344 Radio Spots, Public Service

REFERRAL AND BACK-UP CLINIC
STAFF TRAINING
345 Lunch and Transport Allowance
346 Lunch for Facilitators
347 Training Materials

OTHER EXPENSES
348 Tuition Fees (Study or Seminar Tour)
349 Air Ticket (Flight Fare)
350 Per Diem (Foreign)
351 Sundry or Related Expenses
352 Local Air Fare
353 Per Diem (Local)
354 Rental Fees

Codes Summary

110 - 140Assets
150 - 160Liabilities
170 - 180Income
190 - 200Equity
300 - 400Expenses

Glossary
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