The National Family Planning Coordinating Board (BKKBN) coordinates all MIS activities in the Indonesia family planning program. Over the years, it has developed an integrated monitoring and evaluation system. At the clinic level, BKKBN uses five key forms:
The Clinic Identification Card for Self-Sufficient User is provided to every new clinic visitor. This identification card is prepared in duplicate; one copy goes to the contraceptive distribution headquarters of the clinic to which the client belongs, and the other copy is given to the client. It serves as an identification card for the client.
The Clinic Client Card is filled out for each new clinic visitor. The card has two sides. The back side (not included in the examples that follow) is used to record the examination results when the client returns to the family planning clinic for further visits. The front side is used to record clinical information on the client.
The Clinic Register is designed to help the clinic staff to prepare the Clinic Monthly Report. It records the clinic's day-to-day activities in contraceptive services, both in the clinic and through mobile teams.
The Clinic Contraceptive Register records contraceptive stock in the clinic and is designed to make it easier for the clinic staff to prepare the Clinic Monthly Report. The register provides a line entry for daily receipts and releases of contraceptives. At the end of the month, totals of stock received, distributed, and on hand are computed. A new register page is used at the beginning of each month.
The Family Planning Clinic Monthly Report provides aggregate data on all activities for which information is collected and for all contraceptive stock in the clinic. The Clinic Monthly Reports are summarized at the district level for all clinics within the district.
These examples are adapted from the current record system developed by BKKBN.